In a significant step toward digital transformation, VINA ECO BOARD (VECO), a leading particle board manufacturer in Vietnam, has partnered with Vietsoft to implement the EcoMaint Computerized Maintenance Management System (CMMS). This strategic move underscores VECO’s commitment to optimizing asset management, enhancing production efficiency, and maintaining its position as a top-tier supplier in the ASEAN region. By adopting EcoMaint, VINA ECO BOARD implements CMMS software to streamline maintenance processes at its state-of-the-art facility in Long An, Vietnam.

I. About VINA ECO BOARD: A Leader in Sustainable Particle Board Production

1. Company Overview

VINA ECO BOARD Co., Ltd. (VECO) is a 100% foreign-invested enterprise established in May 2010, backed by a robust partnership between Sumitomo Forestry Co., Ltd. (Japan), Sumitomo Forestry (Singapore) Ltd., and the International Finance Corporation (IFC), a member of the World Bank Group. With a registered capital of USD 45 million and a total investment of USD 130 million, VECO operates a cutting-edge particle board manufacturing facility in Phu An Thanh Industrial Park, Ben Luc District, Long An Province, approximately 40 km southwest of Ho Chi Minh City.

VECO specializes in producing high-quality particle boards, leveraging advanced European technology and locally sourced wood materials. The company’s 20-hectare facility, equipped with continuous production lines from Germany, has an annual capacity of 275,000 m³, making it the largest particle board plant in Vietnam. VINA ECO BOARD’s products, primarily E1-standard particle boards with low formaldehyde emissions, cater to both domestic (80%) and international markets, including Japan and North America.

2. Mission and Values

Rooted in the Sumitomo Business Spirit, VECO prioritizes fairness, integrity, and environmental stewardship. The company’s mission is to produce ASEAN’s highest-quality particle boards using plantation wood and local wood waste, contributing to Vietnam’s wood industry and local economic development. VECO’s core values include:

• Delivering high-quality products that delight customers.
• Fostering innovation for future generations.
• Promoting a diverse, open, and dynamic corporate culture.
• Pursuing ambitious goals with relentless effort.
• Upholding fairness and transparency to earn societal trust.

3. Milestones and Certifications

VECO’s journey is marked by significant achievements and rigorous certifications, reflecting its commitment to quality and sustainability:

• 2010: Established VINA ECO BOARD.
• 2011: Produced its first particle board.
• 2012: Achieved CARB Phase 2 certification, enabling entry into the North American market.
• 2014: Obtained ISO 9001 and ISO 14001 certifications.
• 2015: Secured JIS certification, facilitating full-scale entry into Japan.
• 2016: Reached 200,000 m³ in production and sales; obtained FSC-CoC certification.
• 2017: Earned EPA certification from the U.S. Environmental Protection Agency.
• 2020: Celebrated 10 years of operations.
• 2023: Achieved JIS certification for Type 18 particle boards.
• 2024: Obtained QCVN 16:2023 certification.
• 2025: Secured Environmental Product Declaration (EPD) certification.

4. Environmental and Quality Policies

VECO’s operations are guided by stringent environmental and quality policies. The company uses wood as a renewable resource to create eco-friendly products, minimizes environmental impact, and ensures compliance with legal standards. Its quality policy emphasizes continuous improvement, customer satisfaction, digitization, and workforce development.

II. Why VINA ECO BOARD Implements CMMS Software

1. Challenges in Maintenance Management

VECO’s 24/7 production lines, powered by advanced German technology from Dieffenbacher and Siempelkamp, demand meticulous maintenance to ensure uninterrupted operations. The facility processes 1,500 tons of fresh wood daily, sourced within a 50-km radius, including acacia, eucalyptus, rubber, and cashew trees. With a production capacity of 250,000 m³ annually, any unplanned downtime or equipment failure could disrupt output, increase costs, and affect customer commitments.

Traditional maintenance methods, reliant on manual tracking and reactive repairs, posed several challenges:

• Unplanned Downtime: Unexpected equipment failures led to production delays.
• Inefficient Resource Use: Lack of real-time data hindered optimal allocation of spare parts and labor.
• Compliance Risks: Manual processes made it harder to maintain audit-ready records for certifications like ISO and FSC.
• Cost Overruns: Inconsistent maintenance schedules increased repair costs and shortened equipment lifespan.

To address these issues, VECO sought a modern, scalable solution to enhance maintenance efficiency and align with its digital transformation goals. After evaluating multiple vendors, VECO selected Vietsoft’s EcoMaint CMMS due to its proven track record, user-friendly interface, and tailored features for manufacturing enterprises.

2. The Decision to Partner with Vietsoft

Vietsoft, with over 20 years of experience in delivering software solutions in Vietnam, has a strong reputation for implementing CMMS systems for FDI and local enterprises. VECO was impressed by Vietsoft’s professionalism, expertise, and successful projects with industry leaders. The decision to implement EcoMaint was finalized after thorough consultations, ensuring the software aligned with VECO’s operational needs and long-term objectives.

III. Key Features of EcoMaint CMMS for VINA ECO BOARD

EcoMaint is a web-based and mobile-accessible CMMS designed to streamline asset management, maintenance planning, and operational efficiency. Below are the key features that make EcoMaint an ideal fit for VINA ECO BOARD’s particle board manufacturing operations:

1. Comprehensive Asset Management

EcoMaint organizes VECO’s equipment into a hierarchical tree structure, covering everything from primary production lines (e.g., pressing and sanding machines) to auxiliary systems (e.g., conveyors and dust collectors). This allows VECO to track the status, location, and maintenance history of each asset in real time.

2. Automated Maintenance Scheduling

The software automates preventive maintenance schedules based on equipment usage, runtime, or calendar intervals. For example, VECO can set monthly inspections for its continuous press machines, reducing the risk of unexpected breakdowns.

3. Detailed Maintenance History Tracking

EcoMaint logs all maintenance activities, including repairs, part replacements, and technician notes. This historical data enables VECO to analyze failure patterns and optimize maintenance strategies. For instance, if a sanding machine frequently requires belt replacements, EcoMaint can recommend adjusting maintenance intervals or sourcing higher-quality belts.

4. Inventory Management for Spare Parts

EcoMaint tracks spare parts inventory, issuing alerts when stock levels fall below predefined thresholds. For VECO, this ensures critical components like bearings or hydraulic filters are always available, minimizing downtime during repairs.

5. Real-Time Dashboards and Reporting

The software provides customizable dashboards that give VECO’s management a holistic view of maintenance performance across the plant. Key metrics, such as Mean Time Between Failures (MTBF) or maintenance costs, are presented in easy-to-understand charts, aiding data-driven decision-making.

6. Mobile Accessibility

EcoMaint’s mobile app allows technicians to access work orders, update task statuses, and report issues on the go. This is particularly valuable for VECO’s 290-strong workforce, enabling seamless communication between the shop floor and management.

7. Compliance and Audit Support

EcoMaint maintains detailed records of maintenance activities, ensuring VECO remains compliant with ISO, FSC, and EPA standards. Automated reports simplify audits, saving time and ensuring accuracy.

IV. Benefits of EcoMaint for VINA ECO BOARD

By implementing CMMS software, VINA ECO BOARD unlocks a range of operational and strategic benefits tailored to its production environment:

1. Reduced Downtime

EcoMaint’s preventive maintenance schedules reduce unplanned downtime by up to 20%.

2. Cost Savings

Optimized maintenance reduces repair costs by 10-15% and extends equipment lifespan by 10%.

3. Improved Inventory Efficiency

EcoMaint’s inventory management reduces spare parts, freeing up capital for other investments. VECO can maintain lean inventories while ensuring critical parts are always available.

4. Enhanced Productivity

With streamlined maintenance processes, VECO’s technicians spend less time on administrative tasks and more on core activities. This boosts overall plant productivity, enabling faster order fulfillment.

5. Better Decision-Making

EcoMaint’s analytics provide insights into equipment performance and maintenance trends. For instance, VECO can identify which machines require frequent repairs and prioritize upgrades, optimizing capital expenditure.

6. Sustainability and Compliance

By minimizing equipment failures and optimizing resource use, EcoMaint supports VECO’s environmental goals, such as reducing waste and energy consumption. The software also ensures compliance with stringent certifications, reinforcing VECO’s reputation as a sustainable manufacturer.

V. The Implementation Process

VINA ECO BOARD’s implementation of CMMS EcoMaint, led by Vietsoft’s experienced team, follows a structured approach to ensure a seamless transition:

1. Needs Assessment

Vietsoft conducted a comprehensive audit of VECO’s equipment, maintenance processes, and operational goals. This included mapping over 200 assets, from raw material processors to finished product stackers.

2. System Customization

EcoMaint was tailored to VECO’s specific needs, integrating with existing ERP systems and configuring workflows for particle board production. For example, maintenance schedules were aligned with VECO’s 24/7 production cycles.

3. Training and Onboarding

Vietsoft provided hands-on training for VECO’s maintenance team and management, covering software navigation, work order management, and report generation. Training sessions were conducted at VECO’s Long An facility to ensure practical application.

4. Pilot Phase

The implementation began with a pilot phase focusing on critical equipment, such as the continuous press line. Initial results showed a 10% reduction in downtime within the first month.

5. Full Rollout

Following the pilot’s success, EcoMaint was rolled out across the entire plant. Vietsoft provided ongoing support to address any issues and optimize system performance.

6. Evaluation and Optimization

After six months, Vietsoft and VECO evaluate the implementation’s impact, using metrics like downtime reduction, cost savings, and technician productivity. Adjustments will be made to maximize ROI.

VI. Conclusion: A Model for Manufacturing Excellence

VINA ECO BOARD’s decision to implement CMMS EcoMaint marks a pivotal moment in its journey toward operational excellence. By leveraging Vietsoft’s cutting-edge software, VECO is poised to enhance productivity, reduce costs, and reinforce its reputation as a sustainable, high-quality particle board manufacturer. This project serves as a model for other FDI and Vietnamese enterprises seeking to embrace digital solutions for asset management.

For businesses looking to optimize maintenance and drive efficiency, EcoMaint offers a proven, scalable solution. Discover the CMMS EcoMaint solution here. Contact us for consultation via hotline: 0986778578 or email: sales@vietsoft.com.vn

Join VINA ECO BOARD and Vietsoft in shaping the future of manufacturing excellence!